Every HCM and legacy I-9 system exports data differently — and some drop critical fields in the process. Our migration team pulls, cleans, and loads your records from any source system, any paper archive, any form version — with a written statement documenting every decision we made.
TRUSTED BY HR TEAMS ACROSS INDUSTRIES
Most major HCMs and legacy I-9 platforms have documented export limitations — fields that don't transfer cleanly, formats that need translation, audit trails that require separate handling. Here's what to watch for.
Records converted from HireRight into Workday lose document expiration data. Workday won't send reverification reminders on converted records. Universities running migrations have documented this publicly — organizations are forced to maintain parallel legacy systems.
SAP has announced end-of-maintenance for Onboarding 1.0 with forced migration to Onboarding 2.0. Active reverification tasks won't migrate — they must be completed in the legacy system first. Cross-module bugs between Employee Central and the I-9 form add remediation work.
ADP contracts often don't include data portability clauses — customers have "no clear exit path for acquiring full history." UKG's standard exports don't include I-9-specific endpoints. Both platforms typically require custom reports to pull historical I-9 records.
A company hiring since 1986 may have I-9s across eight or more form versions — each with different fields, different document lists, different acceptable formats. Cursive handwriting, coffee stains, faded carbon copies. OCR alone gets you 60–75% accuracy.
You don't send us a CSV and hope it imports. You don't fill out a data dictionary and pray it matches. Our team runs the migration end-to-end, keeps the audit trail chain of custody intact, and hands you a formal Migration Statement when it's done.
Workday EIB, SAP OData API, ADP custom reports, UKG SFTP exports, Mitratech tab-delimited files, paper archives, legacy Lookout Services records — we've seen the export format.
Incomplete forms, missing signatures, expired documents, unrecorded Supplement Bs — we find them in your data before they become an ICE finding in your new system.
Records we brought over, records we excluded, fields we standardized, assumptions we made. The Migration Statement is your permanent record of what happened.
Every migration we run ends with a written statement from our compliance team. It spells out the assumptions we made, the records we excluded, and the decisions your legal or compliance reviewer might want to question years later.
If ICE ever knocks, the provenance of every record in the system is already documented. Your audit defense doesn't have to be reconstructed from memory.
We're backwards compatible with every version of Form I-9 ever issued by USCIS — and we've built ingestion paths for every major HCM, I-9 vendor, and paper archive in the country.
Full record migration including all reverification blocks in chronological order. We don't drop historical Supplement Bs to simplify — ICE expects the complete chain during an inspection.
From Rev. 03/20/87 through Rev. 08/01/2023. Field mapping across the 1-page era, the 2013 expansion, and the 2023 return to two-page + supplements. No HCM touches this range.
Case numbers, TNC resolution history, photo-matching results — all preserved and linked to the correct I-9 record. E-Verify audit defense stays intact after the cutover.
Driver's licenses, passports, green cards, EADs, Social Security cards. PDF, TIFF, JPEG — whatever your source system produced. 300 DPI minimum, legibility-preserved.
Trained data-entry specialists transcribe paper records field-by-field. Not pure OCR — human review catches the handwriting, the cross-outs, the staple holes, and the cursive.
Source-system audit trails are archived with documented provenance. The Migration Statement records what was brought forward and what remains with the client's original system.
Most migrations take 2–8 weeks depending on volume and source system. Paper-heavy or multi-format projects run longer. We scope timing during the discovery call, not after you've signed.
Source system, record volume, form versions, condition of data. 60-minute working session.
We pull from your source system, coordinate with your current vendor's export process, or digitize paper.
Pre-migration compliance review. Incomplete records, missing signatures, duplicates, expired docs — all flagged.
Field mapping, version normalization, QA review. Migration Statement drafted and reviewed with you.
Client sign-off, production go-live, hypercare support. Source-system data retention handed back to you.
Your Workday, SAP, ADP, or UKG module creates the form but can't handle remote verification, Supplement B reminders, or audit-ready reporting.
Your previous provider was acquired, priced up, or service degraded. You need to bring your history with you without starting over.
Records are scattered. Some paper, some digital, some lost. Migration plus a compliance audit gets you to a defensible posture before the deadline.
You've inherited an unfamiliar I-9 portfolio from another payroll system, another vendor, or three of them. Everything needs to land in one compliant repository.
Decades of paper I-9s in storage. Some legible, some not. Some past retention, most not. Digitization with compliance review, not just scanning.
Onboarding 1.0 end-of-maintenance is approaching. Rather than migrate to 2.0 and inherit its limitations, bring your I-9s to a purpose-built compliance platform.
Straightforward comparison — no disparagement. Comparison reflects publicly documented capabilities. Specs change; verify current offering before making a final decision.
Migration pricing is per-I-9, not per-seat. Final quote depends on volume, source system, form-version spread, and paper-to-digital ratio. Discovery call is free — no migration scope is binding until you sign the Statement of Work.
2–8 weeks depending on volume, format, and source system. Paper-heavy runs longer.
Formal document recording every decision. No other vendor produces one. Tied to 8 CFR 274a.2.
Every block preserved in chronological order. Call out Workday/HireRight data loss.
Yes. List Workday, SAP, ADP, UKG, Mitratech, Equifax/LawLogix, Lookout Services, paper.
14 versions back to 1987. No HCM matches this range.
Per I-9, no excluded-record fees (unlike Equifax/Guardian). Quote via SOW after discovery.
Yes, typically 12–24 months for audit trail retention per 8 CFR 274a.2.
Yes. Each entity audited, source attribution documented.
Common. Audit surfaces them, corrective action plan provided. Section 1 can only be fixed by employee.
Yes, in Paper + Full Audit tier.