Under DHS rules, remote employees need an authorized representative to physically examine their documents and complete Section 2 within 3 business days of their start date. That means someone — somewhere — needs to be there.
Most companies are left scrambling:
Asking employees to find their own notary — which isn't required and doesn't guarantee compliance
Training managers at remote locations who may do this once a year
Relying on their HCM's built-in tool, which only creates the form — it doesn't solve the verification problem
Hoping nothing goes wrong when ICE shows up with 3 days' notice
There's a better way.
i9 Intelligence employs a team of USA-based authorized representatives with extensive I-9 compliance training and experience. When your new remote hire is ready for Section 2, we schedule and conduct the verification call on your behalf — right inside our platform, with no third-party apps required.
You don't train anyone. You don't find anyone. You don't coordinate anything. We handle it.
Note: E-Verify enrollment is required to use this service. Not yet enrolled? We can help with that too.
Our USA-based authorized representatives handle the Section 2 call — not your managers, not a notary, not the employee's neighbor. Ours. Every rep is trained extensively in I-9 compliance.
Same-day availability, or scheduled at the new hire's convenience — all inside the i9 Intelligence platform. No Zoom links. No third-party apps. Scheduling and the call are built directly into the I-9 tool.
Every verification is documented, stored, and synced to your dashboard automatically. If ICE calls, you're ready.
From onboarding to audit, our platform is designed to simplify every step of I-9 compliance
New hires complete Section 1 online, upload supporting documents from their phone or computer, and schedule a remote verification call, all in the i9 Intelligence app.
One of our USA-based authorized representatives joins a scheduled video call with the employee through our application — no third-party tools needed. They review the employee's documents in real time and complete Section 2 on your behalf, fully compliant with DHS requirements.
Data automatically syncs to E‑Verify for case submission. Results are tracked in real‑time on a unified dashboard where HR teams can access audit‑ready reports, re‑verification alerts and statuses across all locations.
Remote I-9 verification isn't just for fully remote companies. It doesn't matter where your new hire is located — if any of these sounds familiar, this service was built for you:
Staffing agencies placing workers at client sites across multiple states
Agriculture and seasonal employers hiring in high volumes at distributed locations
Hospitality and restaurant groups with properties in multiple cities
Companies with remote or hybrid workforces where HR isn't co-located with every new hire
Growing businesses that don't have the bandwidth to train every hiring manager on I-9 compliance
Enterprise HR teams frustrated that their HCM creates the form but leaves the verification problem unsolved
I-9 violations carry fines up to $28,619 per violation. ICE audits arrive with just 3 days' notice. A single missed Section 2 or an improperly conducted remote verification can expose your company to significant liability.
ICE audits can happen with just 3 days' notice. Are you ready?
Remote I-9s are securely stored, organized, and searchable by location, date, employee name, or work authorization status
Built-in error prevention ensures accuracy before submission—no missing signatures, incorrect dates, or incomplete fields
Full ICE-ready audit trail available in seconds—Generate compliant reports instantly without digging through filing cabinets or folders
Automatic retention management—We track retention periods and notify you before records can be purged
The average ICE fine is $2,861 per I-9 violation. Multiply that by dozens or hundreds of employees, and one audit can cost six figures.
Our USA-based authorized representatives are trained with our proprietary compliance program and bring years of I-9 verification experience to every call. Whether you're onboarding a single remote hire or processing hundreds during a seasonal surge, we're here.
Seasonal workers spread across multiple sites
Contractors and subcontractors on different job sites.
Hotels and restaurants with nationwide hiring needs.
Remote onboarding for distributed clients.
Remote employees and credentialed staff.
On‑the‑go hiring, minimal HR support
We support companies onboarding dozens or thousands monthly—including Fortune 500.
Why build your own I-9 process when you can plug into ours?
“What I love most is how the system handles remote hires. With more teammates working from different locations, this feature has become invaluable for my team to keep everything compliant. The E-Verify integration is seamless, which is a huge time-saver too.”
"The API integration with i9 Intelligence has made a huge difference for our team. Every new hire in the U.S. now receives the same communication and follows a consistent, compliant process pre-day one. It's taken a lot of the manual work and guesswork off our plate. Knowing our I-9s are standardized and audit-ready gives us real peace of mind."
"Your team jumped in head first and made sure that we had everything that we needed to onboard 100+ employees by our deadline. You helped our company stay on track and compliant!"
Remote I-9 verification is the process of completing and reviewing Form I-9 electronically without requiring the employee and employer to meet in person. With i9 Intelligence, employees upload documents securely online, and HR or authorized representatives complete Section 2 from any location.
Yes. USCIS updated its guidance in 2023 to allow employers enrolled in E-Verify to verify I-9s remotely under certain conditions. i9 Intelligence monitors all USCIS updates to ensure your process remains compliant.
i9 Intelligence provides trained, USA-based authorized representatives who conduct the Section 2 call on behalf of your company. Employees schedule the call inside our platform, the video call happens inside our application — no third-party apps — and our rep completes and signs Section 2 on your behalf. You don't need to find, train, or coordinate anyone.
Absolutely. i9 Intelligence is designed for employers with distributed teams, seasonal agricultural hires, and multi-site operations. Every I-9 is stored centrally for easy management across worksites.
Manual remote verification often leads to errors, missed deadlines, and lost forms. Non-compliance can result in fines up to $28,619 per violation. i9 Intelligence eliminates manual steps and ensures every I-9 is completed and stored correctly.
Yes. Once Section 2 is complete, the system automatically submits information to E-Verify, tracks results in real time, and alerts you if there’s a tentative non-confirmation (TNC).
All document uploads and verifications are encrypted and stored in our secure, cloud-based platform. Employers have access controls to manage who can view or approve I-9s, keeping sensitive employee data protected.
Yes. i9 Intelligence supports nationwide compliance. Our built-in state compliance logic ensures your process aligns with both federal and state-specific rules, including E-Verify mandates in states like Florida, Arizona, and North Carolina.
If ICE issues a Notice of Inspection, employers usually have 3 business days to produce I-9s. With i9 Intelligence, every I-9 is stored, searchable, and audit-ready, so you can respond quickly and confidently.
Most employers are fully onboarded within 30–60 days. Our team provides guided implementation, training, and support to make sure your remote verification process is running smoothly from day one.
Yes. E-Verify enrollment is required to use our remote verification service. If you're not yet enrolled, our team can walk you through the process. Once enrolled, E-Verify submission is triggered automatically after each completed Section 2 verification.
Everything happens inside the i9 Intelligence platform — no Zoom, no Teams, no third-party apps. The employee schedules their call through the I-9 tool, and the video call is conducted through the same application. Scheduling, the call, document review, and Section 2 completion are all in one place.
Remote verification is an add-on service at $50 per verification. To put that in context: a single I-9 violation carries a fine of up to $28,619. The cost of one compliant verification is a fraction of the risk of getting it wrong. See full pricing.