Traditional in‑person I‑9 verification wasn’t built for today’s workforce.
Distributed workforces are now standard—your employees aren’t all in one office, and compliance can’t wait for them to show up in person.
Manual processes create costly errors—missing signatures, incorrect dates and lost forms carry penalties each time a violation is found.
Seasonal and multi‑location hiring adds complexity—managing I‑9s across job sites, states and hiring surges becomes overwhelming fast.
ICE audits happen with just 3 days’ notice—without organised, accessible records you’re scrambling to avoid penalties.
i9 Intelligence delivers a compliant, digital‑first process that works anywhere, eliminates manual errors and keeps you audit‑ready 24/7.
From onboarding to audit, our platform is designed to simplify every step of I-9 compliance
New hires complete Section 1 online, upload supporting documents from their phone or computer, and schedule a remote verification call, all in the i9 Intelligence app.
During the scheduled call, an authorised representative completes Section 2, verifies Section 1 is correct, and examines the uploaded documents.
Data automatically syncs to E‑Verify for case submission. Results are tracked in real‑time on a unified dashboard where HR teams can access audit‑ready reports, re‑verification alerts and statuses across all locations.
ICE audits can happen with just 3 days' notice. Are you ready?
Remote I-9s are securely stored, organized, and searchable by location, date, employee name, or work authorization status
Built-in error prevention ensures accuracy before submission—no missing signatures, incorrect dates, or incomplete fields
Full ICE-ready audit trail available in seconds—Generate compliant reports instantly without digging through filing cabinets or folders
Automatic retention management—We track retention periods and notify you before records can be purged
The average ICE fine is $2,861 per I-9 violation. Multiply that by dozens or hundreds of employees, and one audit can cost six figures.
Our team of I-9 compliance experts are trained with our proprietary training and have years of experience. With our I-9 remote verification, we’re available whenever you need help—whether you’re onboarding new hires or preparing for an ICE audit.
Seasonal workers spread across multiple sites
Contractors and subcontractors on different job sites.
Hotels and restaurants with nationwide hiring needs.
Remote onboarding for distributed clients.
Remote employees and credentialed staff.
On‑the‑go hiring, minimal HR support
We support companies onboarding dozens or thousands monthly—including Fortune 500.
“After switching from our basic HRIS form-filler to i9 Intelligence, our agricultural enterprise achieved perfect I-9 compliance across all our growing operations. Their system automatically alerts us when returning seasonal workers need reverification.”
“The API integration with i9 Intelligence has made a huge difference for our team. Every new hire in the U.S. now receives the same communication and follows a consistent, compliant process pre-day one. It’s taken a lot of the manual work and guesswork off our plate. Knowing our I-9s are standardized and audit-ready gives us real peace of mind.”
“Since implementing i9 Intelligence across our construction projects, we’ve eliminated I-9 compliance bottlenecks completely. Our workers can start on any job site while maintaining perfect compliance across all our subcontractors. ”
Why build your own I-9 process when you can plug into ours?
Remote I-9 verification is the process of completing and reviewing Form I-9 electronically without requiring the employee and employer to meet in person. With i9 Intelligence, employees upload documents securely online, and HR or authorized representatives complete Section 2 from any location.
Yes. USCIS updated its guidance in 2023 to allow employers enrolled in E-Verify to verify I-9s remotely under certain conditions. i9 Intelligence monitors all USCIS updates to ensure your process remains compliant.
Our platform allows HR staff or authorized representatives to complete Section 2 securely online. Employees submit their documents remotely, and verifiers can review, approve, and finalize from desktop or mobile.
Absolutely. i9 Intelligence is designed for employers with distributed teams, seasonal agricultural hires, and multi-site operations. Every I-9 is stored centrally for easy management across worksites.
Manual remote verification often leads to errors, missed deadlines, and lost forms. Non-compliance can result in fines up to $28,619 per violation. i9 Intelligence eliminates manual steps and ensures every I-9 is completed and stored correctly.
Yes. Once Section 2 is complete, the system automatically submits information to E-Verify, tracks results in real time, and alerts you if there’s a tentative non-confirmation (TNC).
All document uploads and verifications are encrypted and stored in our secure, cloud-based platform. Employers have access controls to manage who can view or approve I-9s, keeping sensitive employee data protected.
Yes. i9 Intelligence supports nationwide compliance. Our built-in state compliance logic ensures your process aligns with both federal and state-specific rules, including E-Verify mandates in states like Florida, Arizona, and North Carolina.
If ICE issues a Notice of Inspection, employers usually have 3 business days to produce I-9s. With i9 Intelligence, every I-9 is stored, searchable, and audit-ready, so you can respond quickly and confidently.
Most employers are fully onboarded within 30–60 days. Our team provides guided implementation, training, and support to make sure your remote verification process is running smoothly from day one.
