I-9 Compliance Software for Construction Companies

A new hire completes Section 1 from any device, then your superintendent or foreman verifies documents in person on the jobsite using a phone or tablet. Section 2 is completed digitally even though the worker never visits the home office. The platform locks the foreman out of the record once verification is complete, so personal information is protected. No paper, no scanned uploads, no waiting for the worker to drive two hours to HR.

Payroll and HCM modules tell you when an I-9 is due. They do not tell you when one is wrong. ADP's eI-9 Classic Interface was last redesigned in December 2014. Workday requires a manually-built report to surface expiring documents. Paylocity allows Section 2 completion without inspecting documents. None of these systems catch field-level errors, manage reverifications automatically, or provide audit-trail support during an ICE Notice of Inspection. A specialist platform fills that gap. Read more on HCM I-9 module gaps →

i9 Intelligence prices per hire, not per seat or per location. A 200-employee construction firm with 50% turnover pays for roughly 100 new I-9s per year — not for every superintendent and foreman who needs to access the system, and not for every jobsite. Remote Section 2 verification, expiring document tracking, and E-Verify integration are included at every tier. See pricing →

Our migration team handles export, cleanup, and load from any HCM module, third-party platform, or paper archive — including legacy I-9 form versions still on file. You receive a formal Migration Statement documenting every decision made about your records, which becomes part of your audit trail. Most migrations complete in 2–4 weeks depending on volume. Read more about the migration process →

Yes. i9 Intelligence is SOC 2 compliant. Our platform meets federal requirements at 8 CFR § 274a.2(e)–(i) for electronic I-9 systems including audit trail, integrity controls, and indexed retrieval. We can produce documentation for procurement and security reviews.

ICE Notices of Inspection require I-9 production within 3 business days. The platform exports a complete, indexed, time-stamped record set in a single operation — meeting the 8 CFR § 274a.2(e)–(i) requirements for electronic-system audit response. Our compliance team can walk you through the response, identify any substantive errors before submission, and coordinate with your outside counsel if needed. Learn about audit services →

Yes. The E-Verify federal contractor rule (FAR 52.222-54) applies to prime contracts of $150,000 or more and to subcontracts of $3,500 or more under E-Verify-enrolled primes. i9 Intelligence handles E-Verify enrollment, the federal contractor designation, and the additional requirement to verify existing employees assigned to the contract. We work with construction firms ranging from single-mandate-state operators to multi-state federal contractors.

Outside federal contracts, subcontractor I-9 compliance stays with the sub — each sub verifies its own employees. Under FAR 52.222-54, subs with contracts of $3,500 or more under an E-Verify-enrolled prime must enroll in E-Verify and verify their own workers; the prime is responsible for confirming that sub enrollment is in place, not running sub workers through the prime's system. The platform supports multiple legal entities under separate TINs if you ever bring sub workforces in-house through acquisition or restructuring.

Section 1 can be completed on a shared device — a foreman's tablet, a jobsite trailer kiosk, or any phone — without each worker needing their own email. The system captures the employee's electronic signature directly. For workers who want a copy, the platform supports printable confirmation. Construction-specific workflows are built into the product, not bolted on as an HCM module.

The platform validates against USCIS document specifications, not hard-coded HCM patterns — so hyphenated last names, suffixes, and special characters are handled correctly. Foreign passports with I-94, EADs, and other less-common documents are recognized and validated against List A, B, and C requirements at the time of verification. Visual document examples are built into the verifier interface so foremen have a reference on the spot, and our compliance team is available when an unfamiliar document shows up at a jobsite.

Yes. The platform applies the correct rules per state — all-employer mandates in Alabama, Arizona, Mississippi, and South Carolina; threshold-based mandates in Florida (private 25+; public works any size), Georgia (private 10+; all public), North Carolina (25+), Tennessee (35+ FTEs mandatory; 6–34 E-Verify or docs), and Utah (private 150+ company-wide; all public — E-Verify or detailed documentation); hybrid mandates in Louisiana (all employers — E-Verify or retain documents) and Montana (all employers, July 2025 LEGAL Act — E-Verify or retain documents); industry-specific rules in Ohio (HB 246, nonresidential construction, effective March 19, 2026); the new Indiana FAIRNESS Act (all employers effective July 1, 2026, with E-Verify as the safe harbor); and federal contractors under FAR 52.222-54. State-contractor-only requirements in Colorado, Idaho, Minnesota, Missouri, Nebraska, Oklahoma, Pennsylvania, Texas, Virginia, and West Virginia are also handled. Our compliance team monitors state legislative changes and updates the platform within days of effective dates.