Most I-9 software tells you how to do remote verification. We do it for you. Our USA-based authorized representatives act as your remote I-9 agent — conducting the Section 2 call on behalf of your company, fully compliant, fully managed.
Trusted across industries
Under DHS rules, remote employees need an authorized representative to physically examine their documents and complete Section 2 within 3 business days of their start date. That means someone — somewhere — needs to be there.
Asking employees to find their own notary — which isn't required and doesn't guarantee compliance
Training managers at remote locations who may do this once a year
Relying on their HCM's built-in tool, which only creates the form — it doesn't solve the verification problem
Hoping nothing goes wrong when ICE shows up with 3 days' notice
You don't train anyone. You don't find anyone. You don't coordinate anything. We handle it.
Note: E-Verify enrollment is required to use this service. Not yet enrolled? We can help with that too.
Our USA-based authorized representatives handle the Section 2 call — not your managers, not a notary, not the employee's neighbor. Ours. Every rep is trained extensively in I-9 compliance.
Same-day or scheduled — all inside the i9 Intelligence platform. Your new hire just clicks a link.
Every verification is documented, stored, and synced to your dashboard. Automatic Supplement B reminders, retention tracking, and ICE-ready reports — all without touching a filing cabinet.
Most I-9 software makes you find your own authorized representative. We are the authorized representative. Our trained agents complete Section 2 over a live video call — legally, quickly, and available in every plan.
Hire anywhere. We provide the authorized representative.
Schedule a call within hours. No waiting for a notary.
Pay only when you use it. Available in every plan, no minimums.
A 3-step, fully digital process—built for compliance at any location.
New hires complete Section 1 online, upload supporting documents from their phone or computer, and schedule a remote verification call, all in the i9 Intelligence app.
One of our USA-based authorized representatives joins a scheduled video call with the employee through our application — no third-party tools needed. They review the employee's documents in real time and complete Section 2 on your behalf, fully compliant with DHS requirements.
Data automatically syncs to E‑Verify for case submission. Results are tracked in real‑time on a unified dashboard where HR teams can access audit‑ready reports, re‑verification alerts and statuses across all locations.
Remote I-9 verification isn't just for fully remote companies. It doesn't matter where your new hire is located — if any of these sounds familiar, this service was built for you:
Placing workers at client sites across multiple states
High-volume hiring at distributed locations
Multi-location franchises and properties across cities
HR isn't co-located with every new hire
Don't have the bandwidth to train every hiring manager on I-9 compliance
Your HCM creates the form but leaves the verification problem unsolved
I-9 violations carry fines up to $28,619 per violation. ICE audits arrive with just 3 days' notice. A single missed Section 2 or an improperly conducted remote verification can expose your company to significant liability.
Traditional HR systems weren’t designed for I-9 compliance. See how we compare.
We monitor DHS/USCIS updates continuously—including the 2023 rule changes—so your I-9 process stays current and compliant without manual guesswork.
The average ICE fine is $2,861 per I-9 violation. Multiply that by hundreds of employees, and one audit can cost six figures.
Every remote I-9 stored, organized, and searchable by location, date, or employee
Built-in validation catches missing signatures, incorrect dates, and incomplete fields before submission
Generate ICE-ready compliance reports in seconds, not filing cabinets
Automatic retention tracking with alerts before records can be purged
Our USA-based authorized representatives are trained with our proprietary compliance program and bring years of I-9 verification experience to every call. Whether you're onboarding a single remote hire or processing hundreds during a seasonal surge, we're here.
From seasonal farm crews to multi-location franchises — our platform adapts to the way you actually hire.
Seasonal workers, remote farms, H-2A visa compliance
Subcontractor verification, multi-site crews, government contracts
High turnover, fast onboarding, multi-location franchises
Multi-plant operations, shift workers, audit-heavy environments
High-volume temp workers, rapid deployment, client compliance
No HR department, paper I-9s, first-time compliance
Common questions about outsourcing Section 2 verification to i9 Intelligence.
Remote I-9 verification is the process of completing and reviewing Form I-9 electronically without requiring the employee and employer to meet in person. With i9 Intelligence, employees upload documents securely online, and HR or authorized representatives complete Section 2 from any location.
An authorized representative is any person an employer designates to complete Section 2 of Form I-9 on their behalf. But the employer is fully liable for any errors the representative makes — making this a compliance decision, not an administrative one. That's why many companies outsource Section 2 to i9 Intelligence's USA-based team, where every representative is trained in I-9 compliance and document examination.
Yes. USCIS updated its guidance in 2023 to allow employers enrolled in E-Verify to verify I-9s remotely under certain conditions. i9 Intelligence monitors all USCIS updates to ensure your process remains compliant.
In Section 2 of Form I-9, the authorized representative enters their own title in the "Title of Employer or Authorized Representative" field. Common titles include "Authorized Representative," "HR Manager," "Hiring Manager," or "I-9 Verification Agent." When i9 Intelligence handles your remote verification, our trained representatives complete this field as part of the managed process — ensuring it's filled correctly every time.
Remote I-9 verification requires an authorized representative to physically examine the employee's identity and work authorization documents and complete Section 2 — even when the employee isn't in the same location as the employer. With i9 Intelligence, the process is simple: your new hire completes Section 1 and uploads documents through our platform, then one of our USA-based authorized representatives joins a scheduled video call to examine the documents and complete Section 2 on your behalf. Everything is documented, stored, and automatically submitted to E-Verify.
i9 Intelligence provides trained, USA-based authorized representatives who conduct the Section 2 call on behalf of your company. Employees schedule the call inside our platform, the video call happens inside our application — no third-party apps — and our rep completes and signs Section 2 on your behalf. You don't need to find, train, or coordinate anyone.
Absolutely. i9 Intelligence is designed for employers with distributed teams, seasonal agricultural hires, and multi-site operations. Every I-9 is stored centrally for easy management across worksites.
Manual remote verification often leads to errors, missed deadlines, and lost forms. Non-compliance can result in fines up to $28,619 per violation. i9 Intelligence eliminates manual steps and ensures every I-9 is completed and stored correctly.
Yes. Once Section 2 is complete, the system automatically submits information to E-Verify, tracks results in real time, and alerts you if there’s a tentative non-confirmation (TNC).
All document uploads and verifications are encrypted and stored in our secure, cloud-based platform. Employers have access controls to manage who can view or approve I-9s, keeping sensitive employee data protected.
Yes. i9 Intelligence supports nationwide compliance. Our built-in state compliance logic ensures your process aligns with both federal and state-specific rules, including E-Verify mandates in states like Florida, Arizona, and North Carolina.
If ICE issues a Notice of Inspection, employers usually have 3 business days to produce I-9s. With i9 Intelligence, every I-9 is stored, searchable, and audit-ready, so you can respond quickly and confidently.
Most employers are fully onboarded within 30–60 days. Our team provides guided implementation, training, and support to make sure your remote verification process is running smoothly from day one.
Yes. E-Verify enrollment is required to use our remote verification service. If you're not yet enrolled, our team can walk you through the process. Once enrolled, E-Verify submission is triggered automatically after each completed Section 2 verification.
Everything happens inside the i9 Intelligence platform — no Zoom, no Teams, no third-party apps. The employee schedules their call through the I-9 tool, and the video call is conducted through the same application. Scheduling, the call, document review, and Section 2 completion are all in one place.
Remote verification is an add-on service at $50 per verification. To put that in context: a single I-9 violation carries a fine of up to $28,619. The cost of one compliant verification is a fraction of the risk of getting it wrong. See full pricing.