i9 Intelligence vs. Workday's I-9 module

Workday handles the I-9 as a task inside onboarding that your managers complete. When we worked through a customer's Workday I-9 setup in September 2026, the gaps were in checking entries, reverification, and the audit record. Workday customers who call us keep Workday for HR and run the I-9 in i9 Intelligence through our connector.

Facts checked

October 5, 2026

Sources

We make i9 Intelligence. Every competitor fact is sourced.

Our product · Form I-9 specialist

i9 Intelligence

Starting price

$50/mo, tiered by hires per year

Remote Section 2

Free with your own authorized representative; our team $50–$55

Add i9 Intelligence if…

You want entries checked as they're typed, so a 900-series Social Security number or a citizen with a List C EAD gets caught before Section 2 is signed.
You hire remotely and want a trained team, or a manager you choose, to complete Section 2 by video.
You want reverification alerts and a field-level audit trail you can hand to an inspector.
You want Workday to stay your HR system, with the I-9 running alongside it through a pre-built connector.

vs.

HCM or payroll suite

Workday's I-9 module

Starting price

Not published. Part of your Workday contract.

Remote Section 2

Your managers or an authorized representative you arrange

Workday alone is enough if…

You hire in person, rarely need reverification, and your managers are trained on Workday's I-9 tasks.
You want every onboarding step, including the I-9, in one system with one login.
Your Workday partner has configured and tested your I-9 business processes and reports.

Side by side

Workday's details come from our September 2026 review of a customer's Workday I-9 setup. Configurations vary.

	i9 IntelligenceOur product	Workday's I-9 moduleOnboarding business process in Workday HCM
Product type	Specialist. Form I-9 and E-Verify only, since 1998.	HR and finance suite. The I-9 is a business process inside onboarding.
Pricing	Published. From $50/month, tiered by hires per year. Unlimited users, locations, and E-Verify accounts.	Not published. Part of your Workday contract.
Remote Section 2	Two paths on every plan: an authorized representative you choose (free), or our US-based team by secure video for $50–$55. Live-video review requires E-Verify at the hiring site; we can enroll you and act as your E-Verify employer agent at no extra cost.	Workday doesn't supply reviewers. Your managers or an authorized representative you arrange complete Section 2.
E-Verify	Built into every plan at no extra fee. Cases submit automatically when Section 2 is complete.	Workday offers an E-Verify connector that creates the case when the employer finishes the I-9.
Reverification	Alerts at 180, 90, 60, and 30 days before work authorization expires, and flags who must not be reverified.	A Supplement B business process that's started by hand. In the tenant we reviewed, the delivered expiring-documents report was labeled legacy.
HRIS integrations	Pre-built Workday connector, plus proven custom integrations for SAP and other enterprise HR systems, built to your setup. API, SFTP, iFrame, and SSO come with the Enterprise Package.	Workday is the HR system.
Support	US-based compliance team by phone and email, Mon–Fri 8am–5pm CT. Tickets answered within 3 business hours.	Workday support and your implementation partner. I-9 judgment calls stay with your HR team.
Switching	Managed migration from any vendor, HCM, or paper, including older Form I-9 editions. From $3 per record (electronic) or $6.50 (paper).	Not needed. Workday stays your HR system, and new I-9s run in i9 Intelligence.
Audit record	Field-level change history and audit-ready exports.	In the tenant we reviewed, step-level process history only, and the delivered bulk export was I-9 PDFs without document copies or E-Verify details.

Prices exclude taxes. Our column reflects i9 Intelligence published pricing on the same date.

What we saw completing an I-9 in Workday

In September 2026 we spent more than an hour in a customer's Workday tenant with their Workday consultant, working as the new hire, the manager, and HR. Configurations differ, so read this as one real setup rather than every Workday customer's.

Section 1 needed a Workday login, and it accepted a Social Security number starting with 900 and a date of birth from the current month. In Section 2, List A was filtered by citizenship status but Lists B and C weren't, so a U.S. citizen with an EAD under List C went through. Section 2 could be signed weeks after the first day with only an overdue reason to pick, and a rehire reused the original I-9 without a Supplement B.

Reverification and the audit record

Workday has a Supplement B business process, but someone has to start it, and the delivered expiring-documents report in that tenant was labeled “DO NOT USE – legacy.” The process history logged steps, not changes to individual fields. For electronic I-9s, 8 CFR 274a.2(g)(1)(iv) calls for a permanent record of who changed the form, when, and what they did. The delivered bulk export, “Mass Print Form I-9 for Workers,” produced I-9 PDFs without document copies, E-Verify case details, or history.

Remote Section 2

Workday doesn't supply anyone to examine documents, so your managers do it or you arrange an authorized representative near the new hire. We didn't see an alternative-procedure checkbox in that tenant either. On i9 Intelligence, a manager or representative you choose completes Section 2 at no extra cost, or our US-based team does it by video for $50–$55 where the hiring site is enrolled in E-Verify (USCIS).

How the two work together

Workday stays your HR system. Our pre-built Workday connector brings new hires into i9 Intelligence so nobody retypes them, and the I-9, E-Verify, and reverification alerts run here. API, SFTP, and single sign-on come with our Enterprise Package for teams that want more.

Where Workday is stronger

Every comparison we publish includes this. If one of these matters most to you, Workday may be the better fit.

Hiring, onboarding, payroll, and the employee record live in one system with one login.
There's no second vendor to buy, contract, or connect.
For in-person hiring with a well-tested configuration, the built-in I-9 may cover what you need.

Keep Workday. Add i9 Intelligence.

Workday stays your system of record. New hires flow from Workday into i9 Intelligence through our pre-built connector, and the Form I-9, E-Verify, remote Section 2, and reverification run here, with every change recorded in one audit trail.

Integration:

Pre-built connector

How our integrations work →

Stays in

Workday

Hiring, onboarding, payroll, and the employee record

Runs in i9 Intelligence

Form I-9, E-Verify cases, remote Section 2, reverification alerts, and the audit trail

Common questions

Does Workday have a Form I-9 module?

Yes. Workday delivers Form I-9 as business processes inside onboarding, along with an E-Verify connector. What differs from a dedicated I-9 platform is how entries get checked, who completes Section 2 for remote hires, how reverification gets triggered, and what the audit record looks like when ICE asks for it.

Can Workday do remote I-9 verification?

Workday doesn't provide reviewers. Your team or an authorized representative you arrange completes Section 2, and live-video review is only allowed for employers enrolled in E-Verify at that hiring site. i9 Intelligence can supply a trained US-based reviewer by video for $50–$55.

Do we have to leave Workday to use i9 Intelligence?

No. Workday stays your HR system, and our pre-built connector brings new hires into i9 Intelligence, where the I-9, E-Verify, and reverification run.

What happens to the I-9s already in Workday?

They can stay in Workday for retention, or we can migrate them, starting at $3 per record for electronic records. Many employers coming from an HCM also have us audit the older forms during the move.

Is Workday's I-9 enough for some employers?

It can be, for employers who hire in person, rarely need reverification, and have tested their I-9 business processes. The gaps show up with remote hires, frequent reverification, and inspections, which is usually when Workday customers call us.