I-9 document migration is the process of consolidating your employee verification records from various systems or physical formats into a single, compliant repository. This includes:
When I-9s are scattered across systems, compliance risk grows. HR teams often cannot account for all employees, identify expired documents, or produce complete records in time for an audit.
ICE gives just 3 business days to deliver all I-9s. Failure to comply can lead to fines of $272–$2,701 per record. Many employers don’t realize their records are non-compliant until it’s too late.
A consolidated system:
Our platform uniquely supports all 11 versions of the I-9—no other vendor on the market offers this level of backwards compatibility. Combined with our intelligent audit features and dedicated migration team, we ensure clients are audit-ready within 72 hours.
This year, we partnered with a company and migrated 10,000 I-9s in our Tier 3 package. The company invested $130,000 in migration and key benefits included:
Investing in migration proactively costs far less than reactive legal and penalty expenses.
Long-Term Value
Checklist for Providers
Questions to Ask
It means the ability to support and validate all historical versions of Form I-9.
Typical projects range from 1 to 6 weeks depending on volume and format.
Yes. We scan and attach original forms, link documents, and convert key fields.
Yes, when provided, E-Verify case numbers and statuses are validated and stored.
We identify and flag errors, and at higher tiers, develop corrective action plans.
Our system uses pattern recognition and fuzzy matching to detect and consolidate duplicates.
Role-based portals can be enabled to allow secure employee updates to Section 1.
Ready to reduce your compliance risk and gain full visibility into your I-9 landscape? Book a demo with our team to explore how we can support your migration and audit-readiness goals.
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